Dealers' Den Terms and Conditions

What is this Document?

This document outlines the terms and conditions for attendees wishing to reserve a table in the Scotiacon Dealers’ Den. By registering for a table you agree to be bound by the terms and conditions in all the following sections.

Dealers’ Den - Main Terms and Conditions

• The Convention reserves the right to refuse a Dealers table to anyone for any reason.
• Dealers’ Den applications will be accepted on a Portfolio-based system, if you do not have any social links to your work you may email the Dealers Den with examples of your work. Please provide your business name, registered furry name and pictures of your work.
• Dealers’ Assistants are NOT allowed to sell any merchandise of their own, they must go through the standard process to apply to be a Dealer, followed by arranging a Dealers’ space share through the Dealer Registration process. Failure to comply with this will result in the Dealer’s Assistant being told to remove the offending items OR the Dealer’s Assistant will be removed from the Dealer's Den.
• The Convention Staff reserve the right to prohibit the sale of any item they deem inappropriate at any time, shut down a table or make other requests with which you must comply, without refund or compensation.
• Dealers are expected to maintain their table throughout their allotted Den time. For health and safety reasons tear-down will only be permitted within the allocated tear-down times. Failure to adhere to this rule may see future Den applications declined. If you are unable to meet these criteria please consider applying for our Artist Alley tables.
• The Den reserves the right to reassign you to an Artist Alley table or cancel your table allocation if you are unable to meet these criteria. This does not include leaving tables to visit events. However, for security reasons, we strongly advise having an assistant to manage your table during these times.
• Scotiacon only provides space for dealers and is not responsible for any business between attendees and dealers. As such, Scotiacon will not get involved in any disputes between attendees and dealers.
• The Dealers’ Den management does not tolerate abuse of any staff/crew members or other dealers. Any such incidents may result in you being removed from the Den, without refund or compensation.
• Dealers must not actively sell or solicit trade at any location within the hotel or grounds other than the Dealers’ Den or Art Show/Auction without explicit permission from the Scotiacon Board of Directors.
• If exceptional circumstances force you to abandon your table, refunds and compensation may be offered at the discretion of the Den management.
• You may not resell your table to another party; if you cannot attend, or wish to cancel for any reason prior to the convention, you may do so without charge – however, we would prefer notification in advance, so we can make the space available to others. The deadline for such cancellations is one week prior to the convention, except in exceptional circumstances.
• Failure to notify us in advance of your intention to drop out from your confirmed space may jeopardise your eligibility for a space in the Dealers’ Den in future years.
• We would strongly advise you to be ready, and at your table in time for the initial opening of the Dealers’ Den – if you have not taken your space by midday, we reserve the right to pass your table to other interested parties without any notification.
• Dealers must wear their Dealer badges at all times whilst in the Dealers’ Den, please do not leave your badge with your assistant (if you have one) if you leave the Den as you may not be able to bypass the queue to access the room.
• Please refrain from activities that might distract or disrupt other dealers. Such as music, machines that make a lot of noise etc.
• Keep pathways clear; your main areas for storage are under your table. No one should be sitting in front of your table.
• Dealers are responsible for keeping the area around their table(s) clean and tidy at all times and must ensure that all rubbish has been put in the bins at the end of each day and when tearing down their table(s)
• The use of photographic and video recording equipment is prohibited. Dealers are permitted to take pictures of their own tables but must ensure that other dealers’ works are not visible
• Scotiacon accepts no responsibility for any property which is lost, stolen or damaged during the convention unless caused by our own negligence.
• Scotiacon event staff may take photographs in the Den for advertisement purposes, if you wish to not participate please contact the Dealers Den team.
• We would prefer that only furry merchandise be sold in the Dealers’ Den, though generally related items, such as Anime, are fine.
• Gambling is not permitted in the Dealers’ Den due to UK gambling laws. Games such as, but not limited to, lucky dips, tombolas, raffles, and similar must have a guaranteed prize with every play.
• We cannot allow the sale of food or beverages by dealers in the Dealers’ Den, though you can put a bowl of free pre-packaged sweets out on your table.
• Please note the consumption of alcohol is strictly prohibited within the Den. If you are found to be breaking this rule you will be asked to leave the den immediately.
• For items that are intended to be used on or which may come into contact with skin, such as soaps or fursuit sprays, you must have the required information on labels including, but not limited to, every ingredient used, allergens, batch number, and in the case of soaps a Cosmetic Product Safety Report (CPSR).
• A note will be made of any dealer found to be consistently breaking any of these rules, for future reference.
• If you are in doubt about any of these rules, please contact the Dealers’ Den staff before the convention.

A Note on Registration & Dealers’ Den Applications

• We are aware and respect that some people decide convention attendance on whether they are able to have a table in the Dealers’ Den. Unfortunately, we do not accept not being successful in applying for a Dealers’ Den table as grounds for cancellation and refund of registration, so we offer the following guidance.
• As registration and Dealers’ Den applications are completed at the same time, we would advise not paying for your registration until you have had a confirmation from the Dealers’ Den team as to whether you are successful in your application.
• Should you not be successful, you can let your payment window lapse or cancel your registration outright without being charged.
• If you have any questions, please refer them to our Dealers’ Den team at [email protected].

Den Health & Safety Policy

• If you feel or become unwell during con please notify a member of staff or the welfare team immediately and do not attend your dealer’s Den table.
• If you have any allergies that you feel may affect your participation in the Den e.g. severe nut allergy where nuts being consumed in the immediate area may cause you harm, please make this aware to our Staff before coming into the Den by emailing us at [email protected].

Copyrights, AI & Patents

• No items may be sold which depict the Scotiacon logo or other convention trademarks (including representations of Wallace) without the express written consent of the Scotiacon management.
• Similarly, items depicting copyright characters are sold at the stallholders' own risk, Scotiacon is not responsible for ensuring you have the written consent to sell these items and will not intervene in any legal action taken against you if you violate any copyright laws.
• If you are printing 3D sculptures that are not of your own design you will be required to provide a commercial licence certificate/proof to be able to sell these items within the Den.
• The Scotiacon Dealers Den operates a zero-tolerance on AI-generated art. Any work created with the sole use or assistance of AI technology is prohibited within the Dealers Den, if your stall is found to contain AI work you will be asked to leave the Den immediately without reimbursement of table fees.

Adult Materials

• The Dealers’ Den, as with the rest of the convention, is for over 18s only so adult-oriented materials may be sold and may occasionally be visible.
• The Den staff will assess all tables prior to the Den opening, as such you may be asked to censor/remove any items that are deemed inappropriate.
• We would ask that adult artwork be kept out of sight or in clearly marked folders unless it is being looked at. Where practical, separate adult and non-adult art.
• Adult 3D artwork/sculptures must be completely covered (e.g. under a veil) or kept under the table unless being looked at.
• Furthermore, the categories listed on the Prohibited Items list are totally off-limits and banned from the Den.
• We also do not permit the sale of sex toys, fetish items, or anything else that the Dealers’ Den staff deem to be inappropriate for the setting.

Questions

Any questions on this document or the Dealers’ Den in general should be forwarded to our Dealers’ Den team at [email protected].